Event Planning Tool
Guest Details
Event date:                                     Time:                                                 Number of Invited Guests:
  • Date Invitations are sent out (6 weeks advance)
  • RSVP due date
  • Estimated total number of guests (about 80% of invited guests will attend)
  • Average Age of guests:
  • Any special needs guests?


  • Number and ages of children:
Location
Event Location

Occupancy limit
Availability and Deposit

In/Out times

Parking

Facilities:

  • Signage for guests, both indoor and outdoor

  •  Temperature control

  •  Bathroom facilities

  •  Garbage
  •   Number and type of trash cans
  •   Garbage cans for
  • kitchen
  • party area                
  • bathrooms
  • Liners provided?
  • Recycling?
  • Where do we take garbage and recycling out?

  • Type of lighting                       Lighting control locations

  •  Candle Policy?
  •  Coatracks or Closets?
  • Kitchen type                    
  • Kitchen appliances we can use
  • Refrigerator space?                                                   Ice machine?
  • Kitchen accessibility and open time
  • Special Kitchen rules


  • Alcohol Policy

  • Pest Control needed?

  • Alternative location in case of inclement weather

Food and Beverage Planning
  • Menu




  •  Beverages to compliment foods


  • Alcoholic Beverages? (The Lamb's Table is not licensed to sell or serve alcohol at this time, so you will have to plan, purchase
    and serve your own alcoholic beverages)

  • Person to purchase beer and wine, chill it and bring it to event:
  • Person to set up Bar, maintain, serve drinks:
  • Place to keep beverages chilled during event:
  • Glassware needed:

  •  Special cake or desserts
  •  Dietary Restrictions?
  • Any vegetarian, vegan or gluten free guests?

  •  Children's food needed?
Event Area and Set Up for the Party
Tables available:

  •  Additional tables needed?

  • Chairs/seating available:

  • Additional chairs needed?

  •  Seating plan


  •  Food Table sizes and locations


  •  Beverage Table sizes and location

  •  Other tables (welcoming table, gift table, cake table, etc.)

  •  Kid's play area
  •  Linens for all tables

  •  sizes


  •  colors
  • Rental company info:

  •  Event theme
  • Decorations for all tables

  • Flowers

  • Candles
  • Audio/Visual equipment needed

Event Activities and Timeline
Set up time:
Helpers:

Time guests will arrive:

Welcome announcement

Sign in book
Ceremonies or prayers

Appetizer time:
Main meal time:
Dessert time:

Programs, flyers, bulletin board,signage

  • Music

  • Toasts

  • Games

  • Photographs

  • Party favors
  • Other activities

  • Farewell
  •  Clean up helpers:

  • Person to take home decorations: